If you have a business that deals with any kind of customer or clients, which is essentially all businesses, you’re bound to have to deal with angry or unhappy customers on an occasional basis. And while this likely isn’t something that you look forward to, knowing how to handle these situations and turn them into a positive can be immensely beneficial to your business.
To help you see how this can be done, whether you work in a senior living facility or in a retail business, here are three tips for dealing with angry customers or clients.
Seek To Acknowledge Them
One of the first things that you should do when you’re approached by a customer or client who’s unhappy is to acknowledge whatever it is they’re saying.
While it’s often easier to understand why someone is upset when it’s for a reason that you can relate to, at this stage in your communication, acknowledging what’s happened, taking responsibility for your company’s role in it, and assuring your customer or client that you’ll do everything in your power to rectify things can go a long way.
Learn To Practice Empathy
While you’re expressing your acknowledgement of what’s happened or what’s going on that’s made your customer or client angry, one thing you should keep in mind is that they want to feel empathy from you.
Simply saying that you understand what they’re saying and get why they’re upset likely won’t do it. To really be effective, your customer or client needs to feel that you see where they’re coming from and have empathy for them. This empathy should be apparent in what you’re saying, the way that you’re saying it, and what your body language is saying simultaneously. While doing this can take some practice, especially if it’s in a situation where you feel like things are getting blown out of proportion, committing to being empathetic can really help to smooth things over when tensions are running high.
Make Yourself And Your Policies Clear
Once you’ve gotten a handle on what’s going on and have uncovered what you can do to fix things, you should then seek to be very clear with your customer or client about what you’ll be doing and what they’ll need to be doing to help get things right.
Ideally, you should reach back out to them with a list of the next steps that will be happening and a reassurance that you’ll be taking care of things for them. By doing this, you can turn a bad customer service situation into a good one by leaving them on a positive note rather than a negative note.
If you know that you’ll be dealing with angry customers or clients in the future, consider using the tips mentioned above to help you learn how to do so effectively.